AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

Council Chambers, City Hall 2ND Floor

Tuesday, February 14, 2012 @ 11:00 a.m.

 

AND

 

LEGISLATIVE REVIEW MEETING OF THE WHOLE

City Hall 10TH Floor Conference Room

Monday, February 13, 2012 @ 9:00 a.m.

 

After the meeting is convened, the Mass Transit Department Board shall consider the following items no sooner than the designated time, but may consider them at a later time:

 

ROLL CALL

 

*At any time during the Mass Transit Department Board meeting, the Mass Transit Department Board may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the  Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda.

 

A sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/forms.asp for those who wish to sign up in advance of the meeting date.  A sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.  Requests to speak must be received by 8:30 a.m. on the date of the meeting.  30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  The Mass Transit Department Board may, however, reconsider any item at any time during the meeting.  The wording of all agenda items shall appear in the minutes of this meeting of the Mass Transit Department Board as posted, unless otherwise revised by this or other motion of the Mass Transit Department Board, without the necessity of the City Clerk reading the wording of each item into the record.

 

 

CONSENT AGENDA

 

1.            APPROVAL OF MINUTES

Approval of the Minutes for the Mass Transit Department Board Meeting held on Janaury 10, 2012.

(Action #12-5)

(Attachment)

 

2.            REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS

(Action #12-6)

(Attachment)

 

3.            PURCHASING REQUESTS

 

3A.         Request rejection of bids for Solicitation No. 2012-105R (JARC Staffing and Management Van Operator Services) as recommended by Financial Services – Purchasing Division and Mass Transit Department (Sun Metro).  Determination was made by staff that the requirement would be better served by including in the current RFP 2012-040R (Management and Operation of LIFT System).  An extension of current Contract 2008-200 (Van Operator Services) will be requested.  [Districts: All]

(Action #12-7)

(Attachment)

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

 

3B.         Request that the Purchasing Manager for Financial Services – Purchasing Division be authorized to exercise the City’s option to extend current Contract 2009-066 (Janitorial Services – Union Depot & Five Points Terminal) with The Eagle Janitorial Service for two (2) additional years pursuant to the provisions of an award approved by the Mass Transit Board on February 10, 2009.  The extended contract period will be from March 1, 2012 to February 28, 2014.

(Action #12-8) 

 

Department:                            Mass Transit Department (Sun Metro)

Award to:                                 The Eagle Janitorial Service, El Paso, TX

Option:                                    One (of One)

Annual Estimated Amount:     $124,591.32   

Total Estimated Amount:        $222,032.64 (2 years)

Account No.:                           60600005 – 502206 – 40345

Funding Source:                     Operations – Maintenance Service

Districts:                                  All

 

This is a best value, service contract.

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

3C.         Request that the Purchasing Manager for Financial Services – Purchasing Division be authorized to exercise the City’s option to extend current Contract 2009-070 (Towing of Motor Vehicles) with Sun City Towing & Recovery for two (2) additional years pursuant to the provisions of an award approved by the Mass Transit Board on February 10, 2009.  The extended contract period will be from March 1, 2012 to February 28, 2014.

(Action #12-9)

 

Department:                            Mass Transit Department (Sun Metro)

Award to:                                 Sun City Towing & Recovery, El Paso, TX

Option:                                    One (of One)

Annual Estimated Amount:     $45,000.00

Total Estimated Amount:        $90,000.00 (2 years)

Account No.:                           60600006 – 504406 – 40345

Funding Source:                     Sun Metro Mass Transit – Operating Fund

Districts:                                  All

 

This is a low bid, requirements contract.

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

3D.         Request that the Purchasing Manager for Financial Services – Purchasing Division be authorized to exercise the City’s option to extend current Contract No. 2008-200 (Van Operator Management Services) with Goodwill Industries of El Paso, Inc., for nine (9) additional months pursuant to the provisions of an award approved by the Mass Transit Board on August 19, 2008.  The extended contract period will be from March 1, 2012 to November 11, 2012.

(Action #12-10)

 

Department:                            Mass Transit Department (Sun Metro)

Award to:                                 Goodwill Industries of El Paso, Inc.,   El Paso, TX

Monthly Estimated Amount:   $18,201.75

Total Estimated Award:          $163,815.75 (9 months)

Account No.:                           60600012 – 504406 – 11800 – JARC Grant TX-37-X055

Funding Source:                     JARC ’05 – JARC GRANTS

Districts:                                  All

 

This is a best value, service contract.

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

3E.         Request that the Purchasing Manager for Financial Services – Purchasing Division be authorized to issue a Purchase Order(s) to Checkpoint Services, Inc., a contractor under Department of Information Resources (DIR) Contract No. DIR-SDD-890 for hardware and software.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Department of Information Resource (DIR) Cooperative Purchasing Program was approved by Mayor and City Council on February 27, 2007.

(Action #12-11)

 

Department:                            Mass Transit Department (Sun Metro)

Award to:                                 Checkpoint Services, Inc., El Paso, TX

Total Estimated Award:          $140,000.00

Account No.:                           60600001 – 508010 – 40345

Funding Source:                     Sun Metro Mass Transit – Operating Fund

Reference No.:                       2012-162

Districts:                                  All

 

This is a cooperative, unit price contract.

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

 

4.            BIDS

 

The award of Solicitation No. 2012-088 (Armored Car Services) to Soto Enterprises DBA Miracle Delivery Armored Service for an initial term estimated award of $84,142.80.

(Action #12-12)

 

            Department:                            Mass Transit Department (Sun Metro)

            Award to:                                 Soto Enterprises DBA Miracle Delivery, El Paso, TX

            Items:                                      All

Initial Term:                             3 years

Option:                                    2 years

Annual Estimated Award:       $28,047.60

Initial Term Estimated Award:$84,142.80 (3 years)

Total Estimated Award:          $140,238.00 (5 years)

Account No.:                           60600001 – 502215 – 40345

Funding Source:                     Sun Metro Operating – Outside Contracts NOC

Districts:                                  All

 

This is a best value, service contract.

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

 

REGULAR AGENDA – OTHER BUSINESS

 

5.            RESOLUTIONS

 

5A.         Discussion and action on a Resolution to increase the Mass Transit Department (Sun Metro) Capital Plan (“Capital Program”) as adopted on November 2, 2010, by $14,841,219 and to amend the 2009 Capital Improvement Program projects as adopted on December 2, 2008, by reprogramming $10,016,212 of the $16,000,000 Bus Acquisition Project in order to increase and amend the project known as the Sun Metro Operations Center for a total combined project budget of $37,000,000 and to authorize the use of a combination of Certificates of Obligation, revenue bonds, or other sources for the Capital Program pursuant to the City’s Debt Management Policy and that the City Manager be authorized to establish funding sources and execute any and all documents necessary for the execution of these projects.  [Districts: All]

(Action #12-13)

 

Carmen Arrieta-Candelaria, Financial Services Dept. 541-4011

Jay Banasiak, Sun Metro Director  534-5810

(Attachment)

 

5B.         Discussion and action on a Resolution that the City Manager be authorized to sign the Agreement for Professional Services by and between the City of El Paso and ECM International, Inc., a Texas Corporation, for a project known as “Sun Metro Operation and Maintenance Facility” for an amount not to exceed $602,325.50 and that the City Engineer be authorized to approve up to $50,000 in additional services for a total contract amount not to exceed $652,325.50.  [Districts: 2]

(Action #12-14)

 

R. Alan Shubert, P.E., City Engineer 541-4423

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

5C.         Discussion and action on the award of Solicitation No. 2012-074 for Sun Metro Operations Maintenance Facility to Urban Associates, Inc. for an estimated total amount of $27,435,000.  Urban Associates, Inc. has provided the highest ranked proposal (90.00).  

(Action #12-15)

 

Department:                            Engineering and Construction Management

Award to:                                 Urban Associates, Inc.

Base Bid:                                 $23,875,000.00

Alternate 1:                              $  2,490.000.00

Alternate 2:                              $  1,070,000.00

Total Estimated Completion:  $27,435,000.00          

Funding Source:                     Total revised Capital Project of $37,000,000.00 to

be funded from a combination of general debt service (property taxes) and Sun Metro revenues (self-sustaining).

Districts:                                  2

 

It is requested that the City Manager of the City of El Paso be authorized to sign any contracts or other documents required to effectuate this award.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a lump-sum contract.  The Engineering & Construction Management Department recommends award to the offer or who submitted the highest ranked proposal.

 

R. Alan Shubert, P.E., City Engineer 541-4423

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

6.            PURCHASING REQUESTS

 

Discussion and Action on the request that the Purchasing Manger for Financial Services – Purchasing Division be authorized to exercise the City’s option to extend current Contract 2009-060 (Security Guard Service) with Ruiz Protective Services for two (2) additional years pursuant to the provisions of an award approved by the Mass Transit Board on February 10, 2009.  The extended contract period will be from March 1, 2009 to February 28, 2014.

(Action #12-16)

 

Department:                            Mass Transit Department (Sun Metro)

Award to:                                 Ruiz Protective Services, El Paso, TX

Option:                                    Two (of Two)

Annual Estimated Amount:     $900,000.00

Total Esimated Amount:         $1,800,000.00 (2 years)

Account No.:                           60600013 – 502212 – 40345

Funding Source:                     Sun Metro Mass Transit – Operating Fund

Districts:                                  All

 

This is a best value, service contract.

 

Bruce D. Collins, Purchasing Manager, 541-4313

Jay Banasiak, Sun Metro Director 534-5810

(Attachment)

 

 

EXECUTIVE SESSION

 

The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071 CONSULTATION WITH ATTORNEY

Section 551.072 DELIBERATION REGARDING REAL PROPERTY

Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074 PERSONNEL MATTERS

Section 551.076 DELIBERATION REGARDING SECURITY DEVICES

Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT

 

NOTICE TO THE PUBLIC:

Sign Language interpreters will be provided for this meeting upon request. Requests must be made to the Mass Transit Department 534-5810 a minimum of 24 hours prior to the posted date and time of this meeting. Copies of this agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the date and time of the meeting.

 

Hearing Assistance Devices are available upon request.

 

MASS TRANSIT AGENDAS ARE PLACED ON THE INTERNET EVERY FRIDAY AT THE

FOLLOWING ADDRESS: http://www.elpasotexas.gov.